CONVEYANCING SECRETARY

Conveyancing SecretaryPosition: Conveyancing Secretary Experience Required: Minimum 1 year of relevant experience Basic Salary: S$4,000 – S$5,500 per month (depending on relevant work experience and capabilities) Job Responsibilities • Handle and manage conveyancing matters from file opening to completion, including both residential and commercial property transactions. • Assist lawyers in handling sales and purchases, mortgage financing, refinancing, transfers, and other conveyancing-related transactions. • Prepare, draft and review conveyancing documents, letters, contracts, completion statements and other legal correspondence. • Liaise with clients, banks, financial institutions, HDB, CPF Board, IRAS, SLA, law firms and other relevant parties to facilitate transactions. • Prepare and submit necessary applications, searches, notices and registrations through relevant online portals, including HDB, SLA and other government platforms. • Monitor transaction timelines, deadlines, completion dates and outstanding documentation to ensure timely completion of matters. • Coordinate with banks and financial institutions on loan documentation, redemption statements, mortgage instructions and disbursements. • Arrange for execution and witnessing of legal documents and follow up on outstanding signatures and supporting documents. • Maintain proper filing, documentation and records in accordance with the firm's internal procedures and regulatory requirements. • Attend to clients' enquiries and provide timely updates on the progress of their conveyancing transactions. • Perform general administrative and secretarial duties and provide support to lawyers as required. Job Requirements • Minimum 1 year of relevant experience as a Conveyancing Secretary in a Singapore law firm. • Familiarity with Singapore conveyancing procedures, including HDB and private property transactions. • Knowledge of conveyancing documentation, bank loan procedures, CPF matters and property completion processes. • Proficient in Microsoft Office applications and familiar with relevant online conveyancing portals. • Good organisational, administrative and time-management skills, with the ability to manage multiple files and deadlines. • Meticulous, responsible and able to work independently with minimal supervision. • Good communication and interpersonal skills, with the ability to liaise professionally with clients, lawyers and external parties. • A proactive team player with a strong sense of ownership and initiative. Compensation • Basic salary ranging from S$4,000 to S$5,500 per month, commensurate with relevant experience, technical knowledge and capabilities. • Attractive employment benefits and opportunities for career development.